(a)

the selection of the preferred bidder had been made by the Executive Programme Board; Cabinet would be requested to approve the award of the contract to the preferred bidder, Sports and Leisure Management Ltd, as a result of their submission of the most economically advantageous tender through the competitive dialogue process;

(b)

a business case had been approved by Cabinet on 15 July 2008 which identified that the three existing workforces (Plymouth City Council employees, Theatre Royal (Plymouth) employees and the Mayflower Leisure Trust II employees) would come together within the Plymouth Life Centre;

(c)

the Cabinet and Devonport Community Leisure Ltd had agreed that both Brickfields Sports Centre and the recreation ground facilities would be included in the Leisure Management contract;

(d)

if approved, Sports and Leisure Management Ltd would manage the following facilities on behalf of the Council –

?

Plympton and Mount Wise swimming pools 

?

Tinside Lido

?

Brickfields Sports Centre and recreation ground

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Plymouth Life Centre (Central Park leisure pools and the Mayflower Leisure Centre would close once the Plymouth Life Centre was opened in autumn 2011).

(e)

adult swimming would be charged at £3.80 per session (there would be no set time limit on each session but this would depend on the pool’s programme); this remained the same as the existing arrangements across all the facilities;

(f)

the Plymouth Life Centre would provide an increased swimming provision to the City to that currently offered, the following facilities would be provided –

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an Olympic sized 50 metre competition pool which could be divided by moveable booms to create three swimming pools (the smaller portion would be larger than Plympton pool);

?

a diving pool;

?

leisure pool including flumes;

(g)

the Devon Audit Partnership had been fully engaged throughout the competitive dialogue process, attended meetings and had been consulted at every stage on procurement to ensure that it has been undertaken efficiently, effectively and transparently;

(h)

an undertaking was made to provide copies of the full pricing structure for all panel members;

(i)

the core fees would increase on an annual basis by the retail price index (RPIx) excluding mortgage interest payments which was the same as the existing arrangements;

(j)

it was highlighted that the pricing structure had been set at the maximum level of charges; the contractor could take a commercial decision to charge less;

(k)

the preferred bidder, Sport and Leisure Management Ltd currently operated over 60 leisure contracts across the country and had been awarded ‘swimming provider of the year’;

(l)

the pricing structure across all the facilities including Brickfields Sports Centre and recreation ground would be the same;

(m)

a response from Devonport Community Leisure Ltd regarding the proposals for Brickfields Sports Centre and the recreation ground facilities, was currently awaited.

(1)

to note the selection of the Preferred Bidder by the Executive Programme Board and to approve award of the Plymouth City Council Leisure Management Contract to Sports and Leisure Management Ltd, with the resolution of final clarification being delegated to the Programme Board;

(2)

to delegate  authority to the Executive Board for the engagement of Sports and Leisure Management Ltd to develop and implement early mobilisation plans as facilitated by the procurement process;

(3)

to delegate authority to the Executive Board to consider whether any contract savings could be used to offset future life cycle replacement costs to meet the Sport England funding requirements of the Plymouth Life Centre; this would be dependent on the final contract price and the profiling of it for each year, and other Council priorities.