Issue details

Security Services Contract Award 2025

 

 

To authorise the award of the new security services contract by the delegated officer (head of service for facilities management) to the selected security company/-ies following finalisation of the procurement process.

The award of contract is for 2 lots:

1. Lot 1 Facilities management guarding, keyholding and response to meet the councils legal and insurance responsibilities and protection of council buildings and staff. Award to the most economically advantages submission.
2. Lot 2 Events and Elections regarding public safety, ensuring the council meets its legal obligations regarding public safety and non-interference with elections. Award to the most economically advantages submission.

The initial contract will be for 5 years with an additional option to extend it by 2+1+1. Maximum contract period ten years. This is to ensure the council has continuity of cover and is not left at risk.

Expected contract award would be in June 2025, contracts would commence 01/09/2025.

Decision type: Key

Reason Key: Expenditure;

Decision status: For Determination

Wards affected: (All Wards);

Notice of proposed decision first published: 01/05/2025

Anticipated restriction: Part exempt  -

Explanation of anticipated restriction:
The contract award will contain commercially sensitive information.

Open/Exempt: Open;

Decision due: Between 26 May 2025 and 30 June 2025 by Head of Facilities Management

Comment: Kirstie Spencer

Lead member: Cabinet Member for Housing, Co-operative Development and Communities, Councillor Chris Penberthy, Cabinet Member for Housing, Cooperative Development and Communities and Chair of Child Poverty Working Group chris.penberthy@plymouth.gov.uk

Lead director: Jens Gemmel

Department: Customer and Corporate Services

Contact: Ray House Email: ray.house@plymouth.gov.uk.

Making Representations: Please contact Jens.Gemmel@plymouth.gov.uk if you would like to make representations. Any non-confidential document(s) may be obtained from the officer contact by email or from Plymouth City Council, Council House, Plymouth, PL1 2AA.

Information to be considered by the decision makers: Decision Sheet, EIA, CIA, Contract Award Report and any other relevant documentation.

Is this decision due to be taken in private? (Yes/No): No.

Decisions

Agenda items