Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Katey Johns Email: katey.johns@plymouth.gov.uk
Media
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Moment of Reflection - PC Dave Philips The Chair commented on the recent death of PC Dave Philips from Merseyside who had been killed in the line of duty. He asked that the panel join him in a moment’s silent reflection as a mark of respect. Additional documents: |
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To sign and confirm as a correct record the minutes of the meeting held on 3 July 2015. Additional documents: Minutes: With regard to minute 8a, the Police and Crime Commissioner offered to bring a presentation on safeguarding to the December meeting.
Agreed the minutes of the meeting held on 3 July 2015. |
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DECLARATIONS OF INTEREST Members will be asked to make any declaration of interest in respect of items on this agenda. Additional documents: Minutes: There were no declarations of interest made by members in respect of items under discussion at this meeting. |
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PUBLIC QUESTIONS To receive questions from (and provide answers to) members of the public that are relevant to the panel’s functions.
Questions should be no longer than 100 words and sent to Democratic Support, Plymouth City Council, 3 Floor (West), Ballard House, West Hoe Road, Plymouth PL1 3BJ or democratic.support@plymouth.gov.uk. Questions must be received at least 5 complete working days before the meeting. Additional documents: Minutes: There were no questions from members of the public. |
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ANNUAL REPORT OF THE POLICE AND CRIME COMMISSIONER PDF 30 KB The Police and Crime Commissioner will present the Annual Report to the Panel. Additional documents: Minutes: In accordance with the Police Reform and Social Responsibility Act 2011, the Police and Crime Commissioner submitted his Annual Report for the panel’s consideration. The report included –
· progress against the Police and Crime Plan Priorities for 2014/15; · commentary on five important themes which were common to all areas of OPCC work; · commentary on HMIC reports issued in 2014/15; · a summary of the PCC’s public consultation and engagement activities; · details of the additional responsibilities held by the PCC during 2014//15; · the OPCC’s Chief Financial Officer’s Report covering financial resources, expenditure and risk.
In response to questions raised, Members were advised that –
The panel noted the report.
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The Police and Crime Commissioner and the Chief Constable will give a presentation to the Panel on “Workforce Planning and the Future Policing Model”. Additional documents: Minutes: The Police and Crime Commissioner, the OPCC Chief Executive and Chief Constable were jointly presented the latest budget position and the potential implications arising therefrom to the panel. The presentation covered – · savings history · recent assumptions · what the OPCC was predicting · funding formula · Government’s formula consultation · the PCC’s formula assumptions · summary of assumptions · council tax considerations · council tax consultation
In response to questions raised, Members were advised that –
The panel noted the presentation and agreed to hold an extraordinary meeting on Friday 30 October 2015 commencing at 10 am. |
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The Panel will review formal recommendations made to the Police and Crime Commissioner in relation to the select committee review on “Is the significant reduction in engagement of neighbourhood watch volunteers in Plymouth reflected across Devon, Cornwall and the Isles of Scilly and, if so, what is the Police and Crime Commissioner doing to address it”? and consider the PCC’s response in how he is addressing the Panel’s recommendations. Additional documents:
Minutes: Due to time constraints, this item was deferred to the panel’s next meeting in December. |
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POLICE AND CRIME COMMISSIONER'S PERFORMANCE REPORT PDF 111 KB The Panel will receive an update from the Police and Crime Commissioner in respect of performance against objectives and performance measures in the Police and Crime Plan. Additional documents: Minutes: The Police and Crime Commissioner submitted an update on the headline performance measures set out in the refreshed Police and Crime Plan 2015/16. Members were advised that the performance material had been updated to reflect the refreshed performance management framework for 2015/16 presented to the last meeting.
In response to questions raised, Members were advised that –
The panel noted the report.
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POLICE AND CRIME COMMISSIONER'S UPDATE REPORT PDF 481 KB The Police and Crime Commissioner has provided the Panel with his regular report regarding the activities and decisions he has made since the last Police and Crime Panel meeting. This will include updates requested by the Panel on:
· Fair Funding Update · PCC’s Report on Police Custody Centre Review · PCC’s Progress Report on Implementation of Victims Services · PCC’s Update on Police 101 Number · Results of the Review of the Effectiveness and Integration of Volunteering including the Special Constabulary Additional documents: Minutes: The Police and Crime Commissioner submitted an update report which included information relating to –
· his Fair Funding Campaign; · items within the Police and Crime Panel’s work programme, namely – o 101 o Volunteering, including Specials o Custody Review o Victim Services · progress against the Police and Crime Plan priorities since July 2015; · his Public Engagements; · OPCC Communications; · Finance and Governance.
Highlights of the report included that a significant piece of work, led by Chris Singer, was being undertaken on Volunteering and a report on this would be brought to the panel in due course. In addition, Custody centres had been identified as being one of the Force’s largest single areas of cost, with the cheapest one costing £1m to run alone. More information on this review would be available at the panel’s December meeting.
In response to questions raised, Members were advised that –
The panel noted the report. |
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REVIEW OF POLICE ENGAGEMENT PLANS INCLUDING THE STATION ENQUIRY DESK CLOSURES PDF 152 KB The Police and Crime Commissioner will present a report to the Panel on his review into Police engagement plans. Additional documents: Minutes: The Police and Crime Commissioner submitted a report setting out his findings and recommendations following a review into police engagement plans. The review comprised four broad elements –
· Feedback from local policing teams on engagement activity within the area, how events are publicised, how engagement plans have operated and their plans for the future;
· Engagement with local councillors and MPs to seek their views on the operation of the existing engagement plans, in particular with regard to feedback and views from their constituents;
· A dip sample of local policing team websites to see how effectively they are being used to communicate information and engagement opportunities to the local community;
· Face to face consultation with the public (in 3 locations) to seek their views on accessibility, awareness of local opportunities and the operation of the engagement plan.
In response to questions raised, Members were advised that –
Members commented that in order for enquiry desk closures to be absorbed without any issues, the 101 service would need to step up to the mark. If neither service was accessible, the only route of communication with the Police would be via 999.
The panel noted the report. |
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Members will consider the report and after due consideration, agree the resolutions by the Chief Executive Officer of the OPCC. The Host Authority will also provide a brief report on the outcome of the ‘Dip Sampling’ exercise carried out by the Chair of the Panel and the Host Authority. Additional documents:
Minutes: The OPCC Chief Executive reported that two complaints had been received during the period 18 June to 23 September 2015. One complaint contained insufficient information to support recording so remained unrecorded at this time and efforts were ongoing to establish the nature of the complaint to inform the recording decision.
In addition, the panel received a report from the Community Safety and Partnerships Manager, on the recent ‘dip-sampling’ exercise which had been undertaken into the complaints process.
Members were advised that –
The panel welcomed the report and noted is content. |
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FUTURE MEETING DATES The following are the scheduled dates for the Panel –
· 18 December 2015 · 5 February 2016 · 19 February 2016 (provisional) · 15 April 2016 Additional documents: Minutes: The Chair announced that due to the close proximity of the next meeting to Christmas he had asked the Democratic Support Officer to look at the possibility of bringing the meeting forward one week to 11 December. Members were advised that of the responses received the majority had been in favour of moving the meeting.
Future meeting dates were, therefore, confirmed as –
· 30 October 2015 (Extraordinary Meeting) · 11 December 2015 (moved from 18 December) · 5 February 2016 (Precept) · 19 February 2016 (If Precept Veto’d) · 15 April 2016
Councillor Sanders objected to the date of the December meeting changing and asked that his objection be recorded. |