Agenda and minutes
Venue: COUNCIL HOUSE, PLYMOUTH (next to the Civic Centre)
Contact: Katey Johns, Democratic Support Officer Email: katey.johns@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: The following declaration of interest was made in accordance with the Code of Conduct in relation to an item under discussion at this meeting –
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To confirm the minutes of the meeting held on 27 June, 2007. Minutes: Resolved that the minutes of 27 June, 2007 (AC 12 07/08), be approved. Members were updated on the following resolutions –
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CHAIR'S URGENT BUSINESS |
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Councillor Savery Minutes: The Chair welcomed Councillor Savery back and commented on the news that Councillor Savery was standing down at the next elections. The Chair thanked him for his previous work. |
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Change of Appointed Auditor Minutes: The Chief Auditor advised the Committee that due to Peter Lawrence’s resignation from the Audit Commission, Alun Williams had been appointed his successor as District Auditor to complete the 2006-07 audit only. The Audit Commission had already appointed Grant Thornton for 2007-08. The Committee were asked to respond if there were any comments or objections. The Chief Auditor informed the panel that she had no representation to make.
Resolved that the Director for Corporate Resources inform the Audit Commission that there were no objections.
(In accordance with Section 100 (B)(4)(b) of the Local Government Act, 1972, the Chair brought forward the above items because of the need to inform Members.) |
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AUDIT COMMITTEE FORWARD WORK PLAN PDF 25 KB The Director of Corporate Resources will submit the Audit Committee’s work plan to September, 2008. Minutes: The Director of Corporate Resources submitted the Audit Committee’s work plan to September, 2008 and informed members that –
Resolved that with regard to (ii) above, the Chair asked Democratic Support to liaise with Councillors on a favoured day and ensure that there were no clashes with other committees. |
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The Audit Commission will report on Audit Matters of Governance Interest (ISA 260) in relation to the Council’s Financial Statements 2006/07. Minutes: The Director of Corporate Resources submitted a report on Audit Matters of Governance Interest (ISA 260) in relation to the Council’s Statement of Accounts 2006/07, and provided a response to the Audit Commission’s Annual Governance letter, outlining changes made to the Accounts. Members were informed that –
The Chair thanked the officers for their presentation.
Resolved that with regard to (vi) above, a couple of members from the committee be invited as soon as possible to discuss options for distributing the summary statement of accounts in detail. Chair and Vice-Chair would follow this up with input from any of the other committee members. |
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STRATEGIC RISK REGISTER - MONITORING REPORT PDF 25 KB The Director of Corporate Resources will provide a summary of the strategic risk monitoring exercise completed for the period January to July, 2007. Additional documents:
Minutes: The Director for Corporate Resources provided a summary of the Strategic Risk Register monitoring exercise completed for the period January to July, 2007. Members updated as follows –
The Chair thanked the officers for the excellent work gone into the report.
Resolved that –
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INTERNAL AUDIT STRATEGY AND CHARTER PDF 83 KB The Director of Corporate Resources will submit a report on the updated Internal Audit Strategy and Charter. Minutes: The Director for Corporate Resources submitted a report on the updated Internal Audit Strategy and Charter and informed members that –
The Chair asked that thanks be relayed to the Internal Audit team for their continuing hard work.
Resolved that the proposed revised Internal Audit Strategy and Internal Audit Charter (Terms of Reference) be approved. |
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WHISTLEBLOWING POLICY PDF 126 KB The Director of Corporate Resources will submit a report updating the Council’s policy “Public Interest Disclosure Act 1998 – Confidential Reporting Code”. Minutes: The Director for Corporate Resources submitted a report updating the Council’s policy “Public Interest Disclosure Act 1998 – Confidential Reporting Code and informed members that –
Resolved that the Audit Committee –
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