Name

Item

Declaration

Reason

Councillor Fry

Minute 119 -  Tamar Science Park

Personal and Prejudicial

Director of Tamar Science Park Ltd

Councillor Jordan

Minutes 106 and 108 – Life Centre Construction Contract Award

Personal and Prejudicial

Sub- contractor known to him and member of Mayflower Trust

Councillor Jordan

Minute 107 - Life Centre Project Scrutiny Report

Personal and Prejudicial in relation to Construction Contract Award

Sub- contractor known to him and member of Mayflower Trust

Councillor Michael Leaves

Minute 115 – Compulsory Purchase Order Resolutions for Council Housing Blocks in Devonport

Personal and Prejudicial

Brother owns Kerr Street Social Club

(1)

scrutiny recommendation (1) is accepted and noted;

(2)

thanks be extended to the Customers and Communities Overview and Scrutiny Panel for the quality of the scrutiny review work undertaken;

(3)

with regard to scrutiny recommendation (2),

?

 the Panel is advised that during the construction process there will inevitably be changes required by the very nature of the procurement route and the construction process. There is a robust change management process in place and both Officers and Members understand the need to be able to quickly respond to issues as they arise;

?

the request to append any change orders to the monthly project manager’s report is accepted however these will contain some commercially sensitive information which will need to be dealt with accordingly;

(4)

with regard to scrutiny recommendation (3),

?

the Panel is advised that the design of the Life Centre has been undertaken in accordance with all relevant legislation and guidance, including those relating to access and the Disabilities Discrimination Act (DDA). The Plymouth Disability Action Network (DAN) have also been closely involved in the development of the design and layout of the building;

?

however, Cabinet accepts the need to ensure that facilities and management processes are in place which ensure that this issue is dealt with and to ensure that the facility is accessible to all;

(5)

scrutiny recommendation (4) is accepted and Cabinet looks forward to engaging with the Panel at appropriate points during the progression of the whole programme of works;

(6)

whilst contractual incentives of this nature are commercially sensitive, scrutiny recommendation (5) to keep the issues highlighted under active consideration is accepted;

(7)

with regard to scrutiny recommendation (6),

?

the Panel is advised that it is in the contractor’s interests to maximise the use of local resources and labour such that transport and accommodation costs are minimized;

?

however, the recommendation to continue to engage with Balfour Beatty around these issues is accepted;

(8)

scrutiny recommendation (7) is accepted and engagement with partners will take place as recommended;

(9)

scrutiny recommendation (8) is accepted and officers in Development and Regeneration and Culture, Leisure and Sport will seek to ensure that Development tariff monies are allocated appropriately and to the benefit of the scheme wherever possible;

(10)

scrutiny recommendation (9) is accepted and reports will be provided as requested.

(1)

Cabinet commends scrutiny for its contribution to the city’s improvement agenda;

(2)

Cabinet acknowledges the board’s role in the scrutiny of the Local Strategic Partnership;

(3)

scrutiny resources are kept under review to meet expanding role;

(4)

Cabinet will seek opportunities to allow further and earlier scrutiny of documents in the budget and policy framework prior to Cabinet approval.

(1)

the recommendations in the scrutiny report as set out in paragraphs 9.1.1, 9.12 and 9.1.3 are supported and the recommendations have been reflected in the proposals;     

(2)

with regard to the scrutiny recommendation set out in paragraph 9.1.4,  although the concept of directing resources against need is supported, the allocation of budgets needs to be done through the usual budget-setting process. 

(1)

the introduction of locality working is supported according to the model proposed, in particular:

?

by appointing a lead councillor for each neighbourhood with responsibility for raising community priorities relevant to Locality working and agreeing solutions with Locality Service Coordination Teams (LSCT). The work of the LSCTs being guided by these priorities plus any strategic priority identified by the LSP Executive;

?

wherever possible, the lead ward councillor for each Neighbourhood to be allocated by agreement amongst the party with the majority amongst those councillors with wards which cover the Neighbourhood. Where necessary, Party Leaders and Independent councillors to be involved to reach agreement on the allocation of ward councillors to the relevant Neighbourhood lead role.  Arrangements to be reviewed annually;

?

the establishment of six Locality Service Coordination Teams (LSCTs), with representation from key services covering: Community Safety, Children & Young People, Health & Adult Social Care, and Street Services; with additional services represented where locally required;

?

each Team having a Locality Lead, a senior person to be appointed from the Local Strategic Partnership (LSP) partner organisations, who would have this responsibility in addition to their current role;

?

the work of the LSCTs to focus on prioritised more complex problem areas or issues that require a joined-up response (i.e. that cannot be sorted direct by individual services);

?

replace Area Committees with strengthened neighbourhood engagement, including enhanced PACT (Partners and Communities Together) initiatives, web-based consultation, liaison with neighbourhood organisations, Third Sector involvement (voluntary, community and charitable organisations), questionnaires and surveys, and other appropriate neighbourhood based methods;

?

to support Localities working, information should be available covering local issues, feedback from consultation and community engagement, and data on city-wide priorities, all disaggregated at Neighbourhood and Locality levels in a way that can inform decision-making and service responses;

(2)

Recommends to Council that Area Committees are discontinued, with effect from 1 June 2010, and that consequential changes to the Constitution are made to reflect this; Area Committees to be replaced with strengthened community engagement  mechanisms at Neighbourhood level as outlined in the Locality working model; Area Committee functions to be delivered direct by the Portfolio holder in consultation with ward members.

(3)

agrees to delegate to the Director for Community Services, in consultation with the LSP, the conclusion of details of locality working including terms of reference for the LSCTs and the development of PACTs, role profiles and working arrangements;

(4)

agrees to keep Locality Working under constant review and to requests a Scrutiny Task and Finish Group be established 12 months after implementation to formally review progress.

(1)

 2 – 72 Granby Way; 11 – 37 Park Ave; 1 – 31 & 2 – 48 Granby Green; 1 – 47 St Aubyn Road (Granby Green Area) (Map at Appendix A)

(2)

Granby Street (138 – 224 Evens) (Map at Appendix A)

(1)

the forecast overspend on the General Fund Revenue Budget and the actions being taken by Directors to reduce the overspend by year end are noted;

(2)

the repayment of a second dividend in respect of monies invested in Heritable Bank bringing amounts now recovered, including interest, to £907,594, is noted;

(3)

the movement on the capital programme during the period is noted and the inclusion of new schemes totalling £0.745m, outlined in paragraph 6.8 of the written report and scheme variations totalling £0.211m, outlined in paragraph 6.10, are added to the programme for 2009/10.

(1)

the establishment of the Plymouth Science and Innovation Programme is supported as set out in the report and agreement is given in principle to enter into a contract with other members of the proposed Plymouth Science and Innovation Programme Board to establish its precise terms of reference and governance.

(2)

agreement be given in principle to contribute up to a maximum of £1.5 million re-financing to the Tamar Science Park subject to confirmation of the funding set out in the report from partners (as referred to in the written report), satisfactory governance arrangements being established as set out in recommendation 1 above, confirmation of compliance with State Aid rules, and clarification of the precise claw back arrangements;

(3)

agreement is given in principle to the termination of the existing joint venture with the University of Plymouth and the establishment of a new joint venture with the University of Plymouth governing the operation of the Tamar Science Park, as well as an necessary resolutions required as a Member of the Tamar Science Park Board, including amendments to the Memorandum and Articles of Association, to fit in with the new joint venture arrangements, and to prepare the necessary legal documentation to provide the £1.5 million re-financing referred to in recommendation 2 above;

(4)

agreement is given to delegate authority to the Assistant Director of Development & Regeneration (Economic Development) in consultation with the Cabinet Member for Finance, Property, People and Governance to prepare and finalise the necessary legal documentation in relation to all the above matters, including authority to sign any resolutions amending the Memorandum and Articles of Association of the Tamar Science Park.