Agenda and minutes
- Attendance details
- Agenda frontsheet PDF 107 KB
- Agenda reports pack
- DELIVERING THE CO-OPERATIVE VISION WITHIN A FOUR YEAR SUSTAINABLE BALANCED BUDGET PDF 667 KB
- HIGHWAYS' SERVICES AND CITY DEAL SOUTH YARD LAND TRANSFER PDF 2 MB
- BUILDING STRONG AND INCLUSIVE COMMUNITIES PDF 860 KB
- Printed minutes PDF 134 KB
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Nicola Kirby Email: nicola.kirby@plymouth.gov.uk
Media
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DECLARATIONS OF INTEREST PDF 33 KB Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda. A flowchart providing guidance on interests is attached to assist councillors. Additional documents: Minutes: No declarations of interest were made in accordance with the code of conduct in respect of items under consideration at this meeting. |
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To sign and confirm as a correct record the minutes of the meeting held on 11 November 2014. Additional documents: Minutes: Agreed the minutes of the meeting held on 11 November 2014. |
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QUESTIONS FROM THE PUBLIC To receive questions from the public in accordance with the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Ballard House, Plymouth, PL1 3BJ, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting. Additional documents: Minutes: There were no public questions submitted for this meeting. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Additional documents: Minutes: Councillor Evans (Council Leader) reported that the meeting had started later than usual because he and Tracey Lee (Chief Executive) had accompanied the Rt Hon Michael Fallon MP (Defence Secretary) on a boat trip to see Devonport Dockyard. They had taken the opportunity to explain the proposals for South Yard which were part of the City Deal and had asked him to consider naming one of the new frigates HMS Plymouth. |
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YOUR PLYMOUTH SCRUTINY PANEL CO-OPERATIVE REVIEW INTO PUBLIC FUNERALS PDF 71 KB Councillor Mrs Aspinall (Chair of the Your Plymouth Scrutiny Panel Co-operative Review Group) has been invited to attend to present the recommendations in the report of the Your Plymouth Scrutiny Panel following a co-operative review into public funerals.
Kelechi Nnoaham (Director of Public Health) will submit a report responding to the recommendations in the scrutiny report. Additional documents:
Minutes: Councillor Mrs Aspinall (Chair of the Your Plymouth Scrutiny Panel Co-operative Review Group) presented the recommendations in the report of the Your Plymouth Scrutiny Panel following a co-operative review into public funerals, as amended prior to Cabinet, following a review of information provided to the review group and the consequent withdrawal of one of the recommendations under authority delegated by the Co-operative Scrutiny Board to the Lead Officer, in consultation with the Chair and Vice Chair (who was also the Chair of the review group).
Councillor Mrs Aspinall informed Cabinet that -
She thanked everyone who had assisted with the co-operative review group, including Nicola Horne (Service Manager, Public Protection Service), Darin Halifax (formerly Community Cohesion Co-ordinator) and Katey Johns (Democratic Support Officer).
Kelechi Nnoaham (Director of Public Health) submitted a report responding to the recommendations in the report of the review group.
Councillor Vincent (Cabinet Member for Environment) introduced the proposed actions in response to the recommendations from the review group and also thanked everyone who had contributed to the review.
Robin Carton (Head of Public Protection Service) attended the meeting for this item.
Councillor Evans (Council Leader) asked officers to liaise with other regulatory services to ascertain any current work on public funerals and if possible to join with others and to ask the Local Government Association to lobby for the payment of grants for funeral expenses to local authorities.
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed -
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COST AND VOLUME FOR FOSTERING CONTRACT AWARD PDF 112 KB Carole Burgoyne (Strategic Director for People) will submit a report on the contract award for the provision of foster placements for children in care which are purchased from independent sector fostering agencies and are being commissioned for Plymouth City Council, Devon County Council and Torbay Council. A separate private briefing paper is also submitted on the tender submissions which contain commercially confidential information.
A background paper (the equality impact assessment) can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink – Additional documents: Minutes: Carole Burgoyne (Strategic Director for People) submitted a report on the contract award to provide framework agreements for the provision of foster placements for children in care which were purchased from independent sector fostering agencies and were being commissioned for Plymouth City, Devon County and Torbay Councils. The report detailed the tender and evaluation process undertaken.
Councillor Evans (Council Leader) drew the attention of Cabinet Members to the separate private report, containing commercially sensitive information, referred to in minute 109 below.
Councillor McDonald (Cabinet Member for Children, Young People and Public Health) introduced the proposals and indicated that –
Councillor Evans highlighted the method statement on child sexual exploitation and urged everyone to read it to gain an understanding of the harrowing cases that were dealt with by children’s social workers. He paid tribute to and thanked the social workers for their work.
Emma Crowther (Commissioning Officer) attended the meeting for this item and reported that she had tried to balance the commercial elements of the agreements with the need to maintain a quality service.
Alternative options considered and reasons for the decision –
As set out in the report.
Agreed that the seven fostering providers listed in the private report (minute 109 refers) are awarded a framework agreement to commence on 1 February 2015. |
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COLLABORATIVE ENFORCEMENT PILOT PDF 85 KB Chris Singer (Police) will submit a report building on the framework for working with our citizens and communities, adopted by Cabinet in July 2014, and setting out the case for, and scope of, a ‘Collaborative Enforcement’ Pilot between Devon and Cornwall Police and Plymouth City Council to enable communities to protect their local amenity and environment.
A background paper (the officer resourceavailable to undertake tasks) can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink – Additional documents: Minutes: Superintendent Chris Singer (Devon and Cornwall Police) submitted a report building on the framework for working with our citizens and communities, adopted by Cabinet in July 2014, and setting out the case for, and scope of, a Collaborative Enforcement Pilot between Devon and Cornwall Police and Plymouth City Council to enable communities to protect their local amenity and environment.
The report indicated that in order to establish a good evidence base and test new ways of working, it was proposed that the pilot was undertaken through two projects –
Councillor Penberthy (Cabinet Member for (Cabinet Member for Co-operatives, Housing and Community Safety) introduced the proposals which would aim to deal with issues in the community at the first point of contact.
Robin Carton (Head of Public Protection Service) also attended the meeting.
Cabinet Members were advised that -
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed -
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ADOPTION AND IMPLEMENTATION OF ANTI-SOCIAL BEHAVIOUR, CRIME AND POLICING ACT 2014 PDF 389 KB Carole Burgoyne (Strategic Director for People) will submit a report on the framework and recommendations for the implementation of the new anti-social behaviour tools and powers set out in the Anti-Social Behaviour, Crime and Policing Act 2014 which came into force on the 20 October 2014. Additional documents: Minutes: Carole Burgoyne (Strategic Director for People) submitted a report on the framework and recommendations for the implementation of the new anti-social behaviour tools and powers set out in the Anti-Social Behaviour, Crime and Policing Act 2014, which came into force on the 20 October 2014.
The report indicated that the existing 19 powers for tackling anti-social behaviour had been replaced with six new ones and the quality of the Council’s partnership arrangements, both internally and externally, would be key to the efficient and effective implementation of the legislation.
Councillor Penberthy (Cabinet Member for Co-operatives, Housing and Community Safety) introduced the report and indicated that –
Sarah Hopkins (Community Safety and Partnerships Manager), Dylan Sadler (Senior Lawyer) and Superintendent Chris Singer (Devon and Cornwall Police) attended the meeting for this item and Councillor Penberthy thanked Sarah and her team for their work.
Following concerns expressed about the transfer of powers to the police for dispersal orders, Cabinet Members were advised –
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed -
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BUILDING STRONG AND INCLUSIVE COMMUNITIES PDF 583 KB Chris Singer (Police) will submit a report outlining a proposal which will contribute to Plymouth building strong and inclusive communities, tackling issues of discrimination and hatred as reflected in the Fairness Commission report. Additional documents: Minutes: Superintendent Chris Singer (Devon and Cornwall Police) submitted a report outlining a proposal which would contribute to Plymouth building strong and inclusive communities and tackling issues of discrimination and hatred as reflected in the Fairness Commission report.
Councillor Penberthy (Cabinet Member for Co-operatives, Housing and Community Safety) introduced the report on behalf of Councillor Peter Smith (Deputy Leader).
Peter Aley (Head of Community Services) also attended the meeting and highlighted the importance of Cabinet Members and city leaders exercising their leadership roles to assist change whilst recognising that communities themselves would also need to change themselves.
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed that the following approach to promoting social cohesion in this city is adopted in order to address the issues outlined in the report -
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Anthony Payne (Strategic Director for Place) will submit a report following this year’s highly successful ‘MTV Crashes’ event, on a proposal to hold the event on Plymouth Hoe for the next three years, with a financial underwriting by the Council to facilitate this major event for the benefit of the city, its businesses and community.
A separate private report will also be submitted on the proposal. Additional documents: Minutes: Following this year’s highly successful ‘MTV Crashes’ event, Anthony Payne (Strategic Director for Place) submitted a report on a proposal to hold the event on Plymouth Hoe for the next three years, with a financial underwriting by the Council to facilitate this major event for the benefit of the city, its businesses and community, as part of the major events strategy.
The attention of Cabinet Members was drawn to the separate report, containing commercially sensitive information, referred to in minute 107 below.
Councillor Lowry (Cabinet Member for Finance) introduced the proposals and indicated that –
A video of this year’s event was shown to Cabinet Members.
David Draffan (Assistant Director for Economic Development), Chris Grace (Head of Economy, Enterprise and Employment), Jamie Yabsley (Visitor Marketing and Events Manager) attended the meeting for this item and officers advised that the MTV event brought invaluable publicity to the city and was important to the visitor economy. They further advised that the event would be cost neutral to the Council.
In response to questions, Cabinet Members were advised that alcoholic drinks would be available at the MTV event and officers would endeavour to provide opportunities for local musicians to play on the stage.
Councillor Evans (Council Leader) thanked Jamie and the events’ team for their work.
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed -
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FUTURE DELIVERY OF HIGHWAYS' SERVICES PDF 280 KB Anthony Payne (Strategic Director for Place) will submit a report on the future delivery of Highways’ Services.
A separate private report will also be submitted on the proposal. Additional documents: Minutes: Councillor Evans (Council Leader) drew the attention of Cabinet Members to the separate private report on options for the future delivery of Highways Maintenance Services, which contained commercially sensitive information and was referred to in minute 108 below.
Anthony Payne (Strategic Director for Place) submitted a report on the options available to the Council for the delivery of Highways Maintenance Services, in both the long term and short and medium term.
The report –
Councillor Coker (Cabinet Member for Transport) introduced the proposals and indicated that -
Councillor Coker proposed an amendment to recommendation (2) in the report to delegate authority to the Cabinet Members for Finance and Transport, to agree revised terms and conditions prior to the extension of the contract until 31 March 2017.
Adrian Trim (Head of Highways, Parking and Marine Services) attended the meeting for this item and indicated that he had reviewed the service provision in other local authorities.
Councillor Evans supported the amendment and –
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed -
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PLYMOUTH PLAN (PART ONE) - CONSULTATION DRAFT PLAN PDF 73 KB Tracey Lee (Chief Executive) and Anthony Payne (Strategic Director for Place) will submit a report seeking approval of the draft Plymouth Plan for consultation purposes. Additional documents: Minutes: Tracey Lee (Chief Executive) and Anthony Payne (Strategic Director for Place) submitted a report seeking approval of the draft Plymouth Plan (Part One) for consultation purposes.
The report indicated that –
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CITY DEAL SOUTH YARD PROPOSALS PDF 4 MB Anthony Payne (Strategic Director for Place) will submit a report seeking approval to proceed with the finalisation of a Land Transfer Agreement to transfer areas of South Yard from Ministry of Defence to Plymouth City Council as part of the City Deal. Additional documents:
Minutes: Anthony Payne (Strategic Director for Place) submitted a report seeking approval to proceed with the finalisation of a Land Transfer Agreement to transfer areas of HM Naval Base South Yard from the Ministry of Defence (MoD) to Plymouth City Council as part of the Plymouth and South West Peninsula City Deal.
The report -
Councillor Evans (Council Leader) introduced the proposals and reiterated his comments in relation to his discussions with the RtHon Michael Fallon MP (Defence Secretary). He indicated that during those discussions, he had paid tribute to role of Commodore Little in the progress of this initiative.
Mark Turner (South Yard Project Manager), David Draffan (Assistant Director for Economic Development) and Patrick Hartop (Head of City Deal) and Gareth Simmons (Head of Capital Strategy) attended the meeting for this item and indicated that the proposals had been phased so that an early start could be made on site. The challenges facing the Council would be in relation to construction to safeguard the heritage of the site and that the outcome needed be self-sustaining.
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed -
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Recommendation to the City Council Additional documents: Minutes: The City Council is Recommended to accept the funding offered as part of the City Deal Agreement (dated 31 January 2014) towards the creation of a South Yard Marine Industries Production Campus ie: Department for Communities and Local Government grant of £8m, a £5m loan from the Local Enterprise Partnership (Growing Places) and a loan of up to £1m from the Ministry of Defence. |
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RENEWAL OF BUSINESS IMPROVEMENT DISTRICT FOR CITY CENTRE PDF 171 KB Anthony Payne (Strategic Director for Place) will submit a report seeking endorsement of the principles and overall approach of the Plymouth City Centre Company Business Improvement District (BID) and their Business Plan for 2015 to 2020 and support, financial and in kind prior to the ballot and before the BID reaches the end of its second term on 31 March 2015. The report will also seek approval of the ballot and voting arrangements. Additional documents: Minutes: Anthony Payne (Strategic Director for Place) submitted a report –
Councillor Lowry (Cabinet Member for Finance) introduced the proposals and stressed that the City Centre was highly important to the City Council and as an economic and jobs driver for the city itself. The Council had committed up to £5m of funding over the next five years to key city centre projects including a new coach hub, development of the £24million Plymouth International History Centre, the new Drake’s Leisure and cinema complex at Bretonside and the new First Stop facility in Cornwall Street. He advised that if the City Centre BID ballot was successful, further investment would be brought in by the City Centre Company.
Councillor Evans (Council Leader) welcomed Douglas Fletcher (Chair of the City Centre Company), Stefan Krause (City Centre Manager) and Amanda Lumley (Chief Executive Officer, Destination Plymouth) to the meeting in addition to David Draffan (Assistant Director for Economic Development) and Chris Grace (Head of Economy, Enterprise and Employment) who also attended the meeting for this item.
Stefan Krause and Doug Fletcher advised that –
Amanda Lumley also stressed the importance of shopping to the city (40 per cent of visitors cite shopping as a key activity) and advised that Destination Plymouth supported the BID and the City Centre as a retail destination in its own right.
Councillor Evans thanked Doug Fletcher for his commitment to the City Centre and for his drive, enthusiasm and support.
Alternative options considered and the reasons for the decision –
As set ... view the full minutes text for item 103. |
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DELIVERING THE CO-OPERATIVE VISION WITHIN A FOUR YEAR SUSTAINABLE BALANCED BUDGET PDF 386 KB The Chief Executive will submit a report on the indicative four year balanced budget for the period 2015/16 to 2018/19 to fulfil the Council’s statutory responsibility of setting a robust and realistic annual budget. Additional documents: Minutes: The Chief Executive submitted a report on the indicative four year balanced budget for the period 2015/16 to 2018/19 to fulfil the Council’s statutory responsibility of setting a robust and realistic annual budget.
Councillor Lowry (Cabinet Member for Finance) introduced the proposals and drew attention to the 69 per cent reduction in formula grant from the government over the four year period from 2014/15 to 2018/19. He reported that with the transformation change programme, a plan would be in place to transform, with partners, in order to deliver services.
Cabinet Members reported that –
David Northey (Head of Corporate Strategy) attended the meeting for this item.
Alternative options considered and the reasons for the decision –
As set out in the report.
Agreed that -
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THANKS Additional documents: Minutes: Councillor Evans (Council Leader) thanked all the officers for their work for this meeting and conveyed the compliments of the season to everyone. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. At the time this agenda is published no representations have been made that this part of the meeting should be in public.
(Members of the public to note that, if agreed, you will be asked to leave the meeting). Additional documents: Minutes: Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
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MAJOR EVENTS 2015 (E3) Further to the report referred to in part 1 of the agenda, Anthony Payne (Strategic Director for Place) will submit a report on confidential details relating to the proposal for the MTV event. Additional documents: Minutes: Anthony Payne (Strategic Director for Place) submitted a private report on confidential details relating to the proposal for the MTV event.
(See also minute 99 above)
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FUTURE DELIVERY OF HIGHWAYS' SERVICES (E3) Further to the report referred to in part 1 of the agenda, Anthony Payne (Strategic Director for Place) will submit a report on commercially sensitive details relating to the future delivery of Highways’ Services. Additional documents: Minutes: Anthony Payne (Strategic Director for Place) submitted a private report on commercially sensitive details relating to the future delivery of Highways’ Services.
(See also minute 100 above) |
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COST AND VOLUME FOR FOSTERING CONTRACT AWARD (E3) Further to the report referred to in part 1 of the agenda, Carole Burgoyne (Strategic Director for People) will submit a report on commercially sensitive details relating to the cost and volume contract for fostering. Additional documents: Minutes: Carole Burgoyne (Strategic Director for People) submitted a private report on commercially sensitive details relating to the cost and volume contract for fostering and identifying the successful tenderers.
(See also minute 95 above)
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