Members will be asked to make any declarations of interest in respect of items on the agenda.

There were no declarations of interest made by councillors in accordance with the code of conduct in relation to items under consideration at this meeting.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

Councillor Evans advised the panel that this was Councillor Monahan’s last working day as a councillor and thanked him for his extended period of commitment and service to the Council and the people of Plymouth over many years. He also offered him best wishes for his retirement.

To sign and confirm as a correct record the minutes of the meeting held on 31 March 2014.

Agreed the minutes of the meeting held on 31 March 2014 with the insertion of the word “Assistant” at item 66 paragraph 2, between the words “Interim and Director”.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

The Chief Executive will provide an update on the transformation roles and the panel will be asked to seek a way forward for the recruitment to the interim and permanent posts of Head of Business and Technology Architecture and Head of Portfolio Office.   

Further to minute 68, a report was considered on a recommended approach to the recruitment of the interim and permanent posts of Head of Portfolio Office and Head of Business and Technology Architecture.

The panel also considered the role profiles for the posts and information was provided on steps taken to seek details of the remuneration rates for interims working in Business and Technology Architecture roles.

Further information would be provided at the Appointments Panel on 25 April 2014 on the remuneration of interims undertaking Head of Portfolio Office duties.

Agreed -

Members will be asked to consider options for the post of interim Strategic Director for Transformation and Change.  The closing date for applications is 10 April 2014 and, if appropriate, Members will be asked to consider a schedule of the candidates which will be provided at the meeting.

Members considered the report updating members on the selection process and appointment of an Interim Strategic Director for Transformation and Change.  The panel also considered the role profile for the post.

Following the closing date of 10 April 2014 for applications for the interim post, the panel was asked to review candidates and to agree a shortlist for interview.   A total of 16 applications, a mixture of agency recommendations and applicants from the Plymouth City Council external jobs web site, were brought forward for consideration.

The anonymised applications / curriculum vitae were circulated to members and discussion took place on how their skills appeared to match the requirements of the role that would be undertaken.

Agreed that three candidates met the requirements and appeared to be available for immediate start if suitable following a selection process -

The Chief Executive will provide an update on the recruitment process for the permanent position.

Members considered a report updating them on the arrangements for the recruitment to the permanent post of Strategic Director for Transformation and Change.

Members were also advised of progress since the report was written.

The panel noted the report and the actions taken to date in relation to the recruitment to the permanent post and requested a further verbal update in June 2014.

Members will be asked to appoint a Head of Business and Technology Architecture.

Please refer to the role profile and curriculum vitae for this post which is attached to item 6 on the agenda (Update on the Transformation Roles).  

Further to minute 72 above, the panel interviewed a candidate for the post of Interim Head of Business and Technology Architecture.

Recommended that, subject to Cabinet Approval, the candidate be appointed to the role of Interim Head of Business and Technology Architecture for a period of 6 months pending recruitment to the permanent role.

The remuneration arrangements, £840 per day, were discussed and found to be in line with the requirements of the Plymouth City Council Pay Policy Statement.

The Chief Executive will provide an update on the Senior Management Restructure.

Members considered a report on proposals to progress the appointments to remaining vacant posts within the Senior Management Restructure.

The panel also received –

The panel also considered expressions of interest received from the affected Chief Officers since the publication of the agenda and further comments made in respect of the process.

The individuals had also been invited to attend the meeting to make representations if they so wished and members were advised that none had chosen to attend.

It was noted that the role of Assistant Director for HR and Organisational Development and ICT had not been filled on a permanent basis but a secondment arrangement was currently in place.  

Agreed -

Further to the last meeting of the Panel, Members will be asked to agree the shortlist for this post.

Members received a report on the applications received for the post of Chief Services Officer Cities of Service.  The Chief Executive updated members on her recent discussions with NESTA who have provided the funding for this initiative.

The panel also considered -  

Agreed that they would extend the search for candidates further with an appointment panel being convened in early May 2014 for a selection process.

Existing shortlisted candidates would be retained until the conclusion of the further process.

Members will consider the draft agenda for the next meeting of the panel.

The panel considered the draft agenda for the next meeting of the Appointments Panel on 25 April 2014.