Agenda and minutes

Mount Edgcumbe Joint Committee - Friday 4 December 2009 10.45 am

Venue: BELVEDERE ROOM, BARROW PARK CENTRE, MOUNT EDGCUMBE HOUSE, CREMYLL

Contact: Helen Wright, Democratic Support Officer  Email: helen.wright@plymouth.gov.uk

Items
No. Item

14.

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

In accordance with the code of conduct the following declarations of interest were made –

 

Name

 Subject

 Reason

Interest

Councillor Trubody

Cremyll Ferry

Minute 11 and 12

Acquainted with existing ferry operator

 

Worked for preferred bidder

 

Personal

 

 

Prejudicial

Mr D L Richards

Cremyll Ferry

Minute 11 and 12

 

Relative works for Tamar Cruising

 

Prejudicial

Ian Berry

Cremyll Ferry

Minute 11 and 12

Acquainted with the existing ferry operator

Personal

 

15.

MINUTES pdf icon PDF 23 KB

To confirm the minutes of the meetings held on 31 July 2009 and 21 August 2009 as a correct record.

Additional documents:

Minutes:

Resolved that the minutes of the meeting held on 31 July 2009 are confirmed as a correct record.

16.

CHAIR'S URGENT BUSINESS

To receive reports on business, which in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s Urgent Business.

17.

ADDITIONAL MEETING DATE - JANUARY 2010

An additional meeting is required in January 2010 to consider the Business Plan. Members are requested to bring their diaries with them to the meeting.

Minutes:

Resolved that a meeting of the Joint Committee is held on 15 January 2010 at 10.45am.

18.

BUDGET MONITORING 2009-10 pdf icon PDF 17 KB

The Joint Committee will receive a report on Budget Monitoring 2009-10.

Additional documents:

Minutes:

The Director for Community Services submitted a report on the Revenue and Capital Monitoring 2009/10, which outlined the following issues –

 

(i)

summarised the –

 

 

 

 ?

2009/10 revenue monitoring

 

?

2009/10 capital monitoring

 

(ii)

there was an uncommitted reserve balance of £36,409 which was currently being held.

 

The following responses were provided to questions raised by the Joint Committee –

 

(iii)

the cost of the re-branding exercise had not formed part of the core budget;

 

(iv)

 

Plymouth City Council had made provision for the ongoing cost of Job Evaluation in its budget for 2010/11; the constitution was clear that support for the House and Park had to be equal from both constituent authorities;

 

(v)

the implication of funding not being secured from both constituent authorities would result in a review of the operation including looking at efficiency savings; although it was anticipated that the commercial side of the operation would be profitable;

 

(vi)

the Heritage Project had been opened this year with a ‘soft launch’; the major launch of the Park would take place in 2010/11.

 

Resolved that –

 

(1)

the report is noted;

 

(2)

each constituent authority considers additional financial support of £100,000 (per authority) to address the 2009/10 revenue shortfall, with any balance remaining at outturn to be met from the Joint Committee’s reserves. 

 

19.

RE-BRANDING pdf icon PDF 8 KB

The Joint Committee will receive a report on Re-Branding.

Additional documents:

Minutes:

The Director for Community Services submitted a report on the new re-branding guidelines, the cost to the Joint Committee and sought approval to take the re-branding forward.

 

The Joint Committee heard that –

 

(i)

the drive behind the re-branding had been the desire to make Mount Edgcumbe more attractive to visitors with more things to do and enable it to increase income and become financially sustainable;

 

(ii)

the new logo ‘Britain’s Historic Park by the Sea’ emphasis the national importance of Mount Edgcumbe;

 

(iii)

the estimated cost of re-branding was £16,000 and would be phased in over two financial years 2009/10 and 2010/11.

 

Arising from the discussions, concerns were raised relating to the size of the lettering on the proposed signage. However, it was agreed not to alter the signs.

 

Resolved that –

 

(1)

the new brand guidelines for Mount Edgcumbe are approved;

 

(2)

 

subject to funding being available the re-branding takes place over the financial years 2009/10 and 2010/11.

 

20.

MOUNT EDGCUMBE CORPORATE PLAN pdf icon PDF 545 KB

The Joint Committee will receive a report on the Mount Edgcumbe Corporate Plan.

Minutes:

The Director for Community Services submitted a report on Mount Edgcumbe Corporate Plan, which outlined the details of the corporate plan for Mount Edgcumbe House and Country Park which reflected the corporate plan for Plymouth City Council 2009/12 and the Cornwall Council plan for 2009/10.

 

The following responses were provided to questions raised by the Joint Committee -

 

(i)

the plan could be modified in the future; this document had been drafted in order to establish a single vision to support the long term strategic objectives and aims of the House and the Country Park;

 

(ii)

the Mount Edgcumbe House and Country Park corporate plan would be revised to reflect Cornwall Council’s plan once it had been drafted and brought back to the Joint Committee for approval.

 

Resolved that –

 

(1)

the report is noted (by adopting the Mount Edgcumbe corporate plan, Members will ensure that the management and activities that take place at Mount Edgcumbe are compatible with the corporate policies and plans of the two constituent authorities);

 

(2)

the Mount Edgcumbe House and Country Park corporate plan is used as an interim framework.

 

21.

QUESTIONS FROM MEMBERS OF THE PUBLIC

The Joint Committee and Officers will respond to questions from members of the public. Any questions not answered shall be the subject of a written response within five working days.

Minutes:

There were no questions from members of the public.

22.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) 2 and 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Minutes:

Resolved that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

23.

CREMYLL FERRY (E3)

The Joint Report will receive a report on the Cremyll Ferry.

Minutes:

The Head of Transport Strategy, the Senior Commercial Investment Surveyor and a representative of the Head of Legal Services provided a detailed update on the Cremyll Ferry tender.

 

(Please refer to minute 11. for the decision relating to the grant of the tenancy of Cremyll Quay to the successful Cremyll Ferry tenderer).

 

(Councillor Trubody, Co-Chair and Commander Crocker declared a prejudicial interest in this matter and Ian Berry declared a personal interest in this matter, all left the room).

 

Councillor Reynolds Co Chair, was in the Chair for this item).

24.

PROPERTY MATTERS PROGRESS REPORT (E2 AND E3)

The Joint Committee will receive a progress report on Property Matters.

Minutes:

The Director for Community Services submitted a report which outlined the progress of property matters within the Country Park since the last report to the Joint Committee on 6 March 2009.

 

Resolved that –

 

(1)

 

the tenancy of the Cremyll Quay to the successful Cremyll Ferry tender is granted;

 

(2)

 

consent is granted to the tenant of chalet 62 ‘First and Last’ Whitsand Bay to alter the chalet.

 

(Councillor Trubody, Co-Chair and Commander Crocker declared a prejudicial interest in this matter and Ian Berry declared a personal interest in this matter, all left the room).

 

Councillor Reynolds Co Chair, was in the Chair for this item).