Agenda and minutes

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Venue: Belvedere Room, Barrow Park Complex, Mount Edgcumbe House, Cremyll, Cornwall

Contact: Helen Wright  Email: helen.wright@plymouth.gov.uk

Items
No. Item

13.

Declarations of Interest

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

There were no declarations of interest by members in accordance with the code of conduct.

14.

Minutes pdf icon PDF 98 KB

To confirm the minutes of the meeting held on 8 July 2016  as a correct record.

Minutes:

The Joint Committee agreed that the minutes of the meeting held on 8 July 2016 are confirmed as a correct record.

 

Following a request at the previous meeting, the Head of Heritage and Arts (Nicola Moyle) provided a verbal update on the current position relating to the provision of a water transport service; work was currently being undertaken with the existing water transport provider and the Plymouth Waterfront Partnership, in order to provide a more joined up approach.

15.

Chair's Urgent Business

To receive reports on business, which in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s urgent business.

16.

Co-Opted Representative

The Joint Committee will be asked to consider the appointment of a co-opted representative (non-voting) to the Joint Committee for the municipal year 2016/17.

Minutes:

Agreed that Mr Neil Rugg the Chair of the Friends of Mount Edgcumbe Country Park is confirmed as a co-opted representative for the current municipal year.

17.

Update on Torpoint and Rame Peninsula Coastal Communities

The Joint Committee will receive a verbal update from the Torpoint and Rame Peninsula Coastal Communities.

Minutes:

Councillor Trubody (Vice Chair of the Torpoint and Rame Peninsula Coast Communities) provided a verbal update on the progress of the partnership which included the key projects in the plan (the provision of a jetty at Torpoint and improvement works to the jetty at Cremyll), funding streams and work with other coastal communities in the area to achieve shared aims.

 

The Joint Committee noted the update.

18.

Plymouth Energy Community

The Joint Committee will receive a presentation on the potential use of woodchip boilers and LED lighting in the Park.

Minutes:

Jon Selman (Plymouth Energy Community) provided a presentation on Mount Edgcumbe LED and biomass proposals which included the following key points –

 

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background information relating to Plymouth Energy Community);

?

Proposals for Mount Edgcumbe (including LED lighting proposals and biomass heating proposal;

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benefits for Mount Edgcumbe;

?

capital costs, business case and options.

 

The main areas of questioning related to the comparable cost of woodchip and pellets and the efficiency savings arising from the scheme.

 

The Joint Committee agreed that it supports the pursuant of energy efficiency savings and delegate the final decision of the business case to officers in consultation with the Joint Chairs.

19.

Revenue Budget Monitoring pdf icon PDF 460 KB

The Joint Committee will receive the Revenue Budget Monitoring 2016/17 report.

Minutes:

Sarah Fell (Business Partner) presented the revenue budget monitoring 2016/17 which provided an update on the current financial position for the 2016/17.

 

The Joint Committee noted the financial position as reported together with the risks, issues and mitigating actions.

20.

Report on Park Activity to September 2016 pdf icon PDF 47 KB

The Joint Committee will receive the report on Park Activity to September 2016.

Minutes:

The Strategic Director for Place and the Service Director Environment submitted a report which provided an update on activities in the Park 2016/17.  The report highlighted the following key areas –

 

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Park matters including High Level Stewardship;

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buildings and park infrastructure;

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business development;

?

weddings.

 

The Joint Committee noted the report.

21.

Friends of Mount Edgcumbe Country Park - Update

The Joint Committee will receive a verbal update from the Friends of Mount Edgcumbe Country Park.

Minutes:

Mr Steve Creese provided a verbal update on the key areas of work that the Friends of Mount Edgcumbe had undertaken since July 2016, which included the provision of funding for the Elizabethan Garden, assistance at events and future funding projects (which included the replacement of two golf buggies).

 

The key areas of questioning related to the continued commitment of the constituent authorities to continue to support the Park, the need for a marketing strategy and an enhanced website which included the social media networks.

 

On behalf of the Joint Committee, the Chair, thanked the Friends of Mount Edgcumbe for their continued commitment and support.

 

 

22.

Update on the Repair Works to Sea Wall

The Joint Committee will receive a verbal update on the repair works to the sea wall.

Minutes:

Jon James (Cornwall Council) provided a verbal update on the current position relating to the repair woks to the sea wall which highlighted that –

 

(a)

the application had been submitted with a re-focus on the protection of businesses and transport links rather than residential properties;

 

 

(b)

it was anticipated that 30% of the costs would be funded through this application with the remaining sum being met from the constituent authorities;

 

 

(c)

tenders for the work were due back on 16/17 December 2016; the contract would be awarded after Christmas with work commencing for a period of 14 weeks in February 2017.

 

The main area of questioning related to the impact of the delay in commencing these works.

 

The Joint Committee noted the report.

23.

Exempt Business

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

 

Minutes:

Agreed that under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

24.

Revenue Budget Monitoring 2016/17 (Appendix 2)

The Joint Committee will receive the Revenue Budget Monitoring report 2016/17 (Appendix 2).

Minutes:

Sarah Fell (Business Partner) presented the revenue budget monitoring 2016/17 (appendix 2) report.

 

The Joint Committee agreed to recommend approval of the business case to the Leader (Plymouth City Council).

25.

Capital Bid

The Joint Committee will receive a presentation on the capital bid.

Minutes:

Chris Burton (Park Manager) provided an update on the proposals for the capital bid for the Park which were contained within the business case.

 

The Joint Committee noted the update.