No. |
Item |
12. |
Declarations of Interest
Members will be asked to make
any declarations of interest in respect of items on this
agenda.
Minutes:
In accordance with the code of conduct,
Councillor Mrs Pengelly declared a disclosable in relation to minute 21 (renewal of
Trenninow and Wiggle Cliff ground
leases – update and next steps).
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13. |
Minutes PDF 173 KB
To confirm the minutes of the
meeting held on 31 July 2020 as a correct record.
Minutes:
The Joint Committee agreed the
minutes of the meeting held on 31 July 2020 subject to the
following amendment –
(1)
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funds had been
set aside for projects such as new toilets and a children’s
‘shelter’ (minute 9(h) refers).
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14. |
Chair's Urgent Business
To receive reports on business,
which in the opinion of the Chair, should be
brought forward for urgent consideration.
Minutes:
There were no items of
Chair’s urgent business.
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15. |
Presentation on Blitz 80 Display
Minutes:
David Marshall (Business Development Manager)
advised that an exhibition would be held in 2021, to mark the Blitz
80. In the Second World War, the Mount Edgcumbe house had been
destroyed by German bombers during the 1941, Blitz on
Plymouth. A number of draft display
panels had been produced which included the following information
(these were shared at the virtual meeting) -
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Dunkirk 1940;
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Plymouth Blitz: Why
Plymouth;
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Plymouth Blitz: the First
Night;
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Plymouth Blitz: the Second
Night;
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David Marshall (Business Development Manager)
further advised that the upstairs rooms in the house would be
re-positioned with the creation of a blackout room and a1939
kitchen dinner. Items, exhibits and
artefacts from this period would also be included within the
exhibition. There would be 14
information display panels (and leaflets) which would also include
information on woman at war, the impact of the Blitz on both the
police and fire services, the rebuilding of the house and
Plymouth’s Abercrombie Plan.
Information packs for school visits would also be available.
A question was raised by the Joint Committee
as to whether members of the public could contribute artefacts and
stories and whether the exhibition would have an audio
component.
Councillor Peter Smith advised that the City
Council would also be marking the 80th anniversary of
the Plymouth Blitz and requested that officers worked jointly on
this event.
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16. |
Revenue Monitoring 2020/21 PDF 244 KB
Minutes:
Nicola Moyle (Head
of Heritage, Art and Film) presented the Mount Edgcumbe revenue
monitoring 2020/21 report which detailed the quarter two position
and outlined progress to confirm the 2021/22 budget.
The report
highlighted -
(a)
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that Covid had a significant
impact on the 2020/21 budget from the start of the new financial
year to date which could continue to March 2021; management had
been responding to managing and mitigating the financial impact on
operations, in line with central Government’s
guidelines;
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(b)
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the amalgamated outstanding
principal on capital borrowing terms had been extended to 25 years
which had provided an in-year saving; however additional costs had
been incurred within the House which related to lift repairs,
removal of asbestos and fire extinguisher testing;
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(c)
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savings had been
achieved on garden supplies and services; there was a shortfall
within the rent budget due to vacant properties and electricity
costs.
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The
main area of questioning related to whether –
(d)
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any members of staff had been furloughed;
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(e)
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comparison figures over the last three years
could be provided (including, income, costs, savings, etc), as this
would enable the Joint Committee to identify any trends
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The Joint Committee agreed to note –
(1)
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the financial position contained in the report
along with the risks, issues and any mitigation actions;
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(2)
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the capital
programme and proposals to be presented to Plymouth City
Council’s Investment Board.
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The Joint Committee took this opportunity to
congratulate officers and staff for operating the Mount Edgcumbe
estate during this difficult period.
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17. |
Park Activity Report (to November 2020) PDF 181 KB
Minutes:
Chris Burton (Park Manager) presented the Park
activity report that highlighted the works and activities carried
out in the Park which included the following –
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Park matters;
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buildings and Park infrastructure;
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events;
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business development;
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weddings.
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The report highlighted that
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(a)
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it was important to recognise the continued
commitment and hard work of staff in adapting to the new challenges
encountered this year;
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(b)
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the overall situation of expanding income
streams and a drive to reduce local authority contributions had
been impacted by the Covid-19 pandemic and the current economic
downturn; it was considered that successful negotiations of the
Trenninow Chalets ground leases would
put the Park in a much better financial position;
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(c)
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due to the Covid-19
restrictions a park inspection would not be taking place this year;
as there was a constitutional requirement for an annual inspection
to take place, the Joint Committee had authority delegated to it by
each constituent authority and could recommend that an appropriate
inspection was undertaken by officers.
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The
main area of questioning related to whether –
(d)
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any of the businesses in the Park were
currently open and if any offered a click and collect service;
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(e)
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the feasibility of operating electric vehicles
in the Park had been explored;
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(f)
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consideration had been given to asking school
children to plant trees in the Park which could compensate for
those trees lost due to ash dieback;
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(g)
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in order to make it
more convenient for people to pay the car parking charges the
installation of the ‘ring and go’ app had been
considered.
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The
Joint Committee noted the report.
The
Joint Committee agreed that officers together with the Co-Chairs
undertake an appropriate inspection of the Park and report back to
the next Joint Committee.
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18. |
Friends of Mount Edgcumbe Country Park Update PDF 626 KB
Minutes:
Nicola Cull, Chair of the Friends of Mount Edgcumbe presented
the update report from the Friends of Mount Edgcumbe which
highlighted the following key areas –
(a)
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progress to date -
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the cancellation of events had impacted the
charity’s funding streams, although legacy donations had been
received and membership levels had been maintained;
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the committee had been improving its ways of
working (systems, policies and processes), so that the charity was
ready for the future, in order for it to be able to deliver on its
purpose;
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due to the Covid restrictions, approximately
£100k had been set aside for projects which would now be
carried forward to 2021 (the Friends would be happy to reconsider
priorities within the Park, if necessary); currently, the
charity’s funds were £135k;
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(b)
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summer 2020 Survey
Results -
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over 100 surveys had been completed; the
themes emerging from the surveys included keeping the Park as a
beautiful, natural space and enjoying the gardens, woodlands and
nature;
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over 50% of visitors surveyed were local to
the area (Plymouth and Cornwall) and of those 43% visited the Park
more than once a month (some as many as a few times a week); 45% of
people arrived by car, approximately 30% by ferry and a few by
walking; those arriving by ferry from Stonehouse, had asked for the City Council to
consider providing an ‘all day’ charge for the car park
in order to facilitate days in the Park;
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although the Park was much loved, visitors
were keen to see improvements made to areas which were
deteriorating, these included the restoration of closed/derelict
buildings, statues, follies, local focal points and improvements to
the existing toilet facilities and the provision of additional
toilet facilities;
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two thirds of visitors surveyed would be happy
to pay a nominal fee to have more/improved toilets; only half of
the visitors were aware how the Park was funded and many assumed
that there was sufficient funding to manage and maintain the
Park;
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there had been little interest in visiting the
house (however, this could have been due to the Covid restrictions
as the house had been closed to the public);
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(c)
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funding issues and
deterioration of the Park and its assets -
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the survey had highlighted to the Friends that
any further reduction in funding from the local government could
cause further deterioration of the assets of the Park;
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the Friends considered that funding was
critical at this time, as without sufficient funding the Park
assets could suffer further deterioration which may be impossible
to recover from; it was recognised that the Park staff did an
amazing job with only a ‘skeleton’ staff and an
unrealistic annual funding budget;
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whilst the Friends could support some areas
with funding, the charity could not make up for the shortfalls of
past years; it would fund on a year by year basis, based on funds
built over the previous year;
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the Friends fully supported the future vision
for the Park and would continue to work with ...
view the full minutes text for item 18.
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19. |
Exempt Business
To consider passing a resolution under Section
100A(4) of the Local Government Act 1972
to exclude the press and public from the meeting for the following
item of business on the grounds that it involves the likely
disclosure of exempt information as defined in paragraph 3 of Part
1 of Schedule 12A of the Act, as amended by the Freedom of
Information Act 2000.
Minutes:
Agreed that under Section 100A(4) of
the Local Government Act, 1972 to exclude the press and public from the meeting for the following item
of business on the grounds that it involves the likely disclosure
of exempt information as defined in Paragraph 3 of Part I of
Schedule 12A of the Act, as amended by the Freedom of Information
Act 2000.
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20. |
Renewal of Trenninow and Wiggle Cliff Ground Leases: Update and Next Steps
Minutes:
Nicola Moyle (Plymouth City
Council) and Peter Marsh (Cornwall Council presented the update
report on renewal of Treninnow and Wiggle Cliff ground leases and
the next steps. These properties formed
part of the wider Mount Edgcumbe Country Park estate.
Following discussions, the
Joint Committee agreed the recommendations contained within the
confidential report).
(Councillor Mrs Pengelly was not present for this
item).
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