Agenda and minutes

Mount Edgcumbe Joint Committee - Friday 18 February 2011 10.45 am

Venue: Council House (Next to the Civic Centre) Plymouth

Contact: Helen Wright, Democratic Support Officer  Email: helen.wright@plymouth.gov.uk

Items
No. Item

32.

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

In accordance with the code of conduct, Sir Richard Carew Pole Bt, declared a personal and prejudicial interest as he owned chalets along the coast.

33.

MINUTES pdf icon PDF 60 KB

To confirm the minutes of the meeting held on 10 December 2010 as a correct record.

Minutes:

Agreed that the minutes of the meeting held on 10 December 2011 are signed as a correct record.

34.

CHAIR'S URGENT BUSINESS

To receive reports on business, which in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s urgent business.

35.

2010/11 MONITORING UPDATE pdf icon PDF 66 KB

The Joint Committee will receive an update report on the 2010/2011 monitoring.

Additional documents:

Minutes:

The Director for Community Services, Director for Corporate Support and the Head of Environment and Heritage Services submitted a joint update report on 2010/11 monitoring.

 

The Joint Committee was advised that –

 

(a)

the overall net year end forecast overspend had increased from £262k to £307k;

 

(b)

the forecast had changed since last reported to the Joint Committee in September 2010, due to a final catering stock take at the end of trading, which had identified a worsening commercial trading position; the adverse variations were as follows –

 

 

?

Stables £11k

 

?

Orangery £21k

 

?

plant sales £8k

 

?

Cremyll shop £5k

 

(c)

 

although the trading position of the Cremyll shop had worsened, staff employed within the shop provided a presence within the park which negated the need to employ additional staff out of hours;

 

(d)

the breakdown of the net year end overspend of £307k was as follows –

 

 

?

£172k existing house and park operations;

 

 

?

£103k commercial trading activities including catering;

 

 

?

£22k special events;

 

 

?

£11k plant sales.

 

In response to a question raised, the Joint Committee was advised that the adverse weather conditions during the summer period had not helped the park’s trading position; having identified the issues, the costs should have been reduced more quickly and the business adapted accordingly.

 

Agreed that the Joint Committee notes the estimated year end overspend of £307k.

36.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

 

Minutes:

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of confidential/exempt information as defined in paragraph 3 of Part 1 Schedule 12A of the (Local Government Access to Information) Act 1985, as amended by the Freedom of Information Act 2000.

37.

UPDATE ON BUSINESS PLAN (E3)

The Joint Committee will receive a presentation which will provide an update on its business plan.

Minutes:

James Coulton (Assistant Director for Culture, Sport and Leisure) and David Marshall (Business Development Mount Edgcumbe House and Country Park and Plymouth City Museum and Art Gallery) provided a presentation which updated the Joint Committee on its business plan.

 

Agreed that an update on the business plan is provided to the next Joint Committee meeting.