Agenda and minutes

Mount Edgcumbe Joint Committee - Friday 22 July 2011 1.15 pm

Venue: BELVEDERE ROOM, BARROW PARK COMPLEX, MOUNT EDGCUMBE, CREMYLL

Contact: Helen Wright, Democratic Support Officer Email: helen.wright@plymouth.gov.uk

Items

No.

Item

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

There were no declarations of interest made by councillors in accordance with the Code of Conduct.

10.

MINUTES PDF 77 KB

To confirm the minutes of the meeting held on 24June 2011 as a correct record.

Minutes:

Agreed that the minutes of the meeting held on 24 June 2011 are confirmed as a correct record.

11.

CHAIR'S URGENT BUSINESS

To receive reports on business, which in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s urgent business.

12.

BUDGET MONITORING 2011/12 PDF 52 KB

The Joint Committee will receive a report on budget monitoring 2011/12.

Additional documents:

Appendix A , item 12. PDF 24 KB

Minutes:

The Director for Community Services, Director for Corporate Support and the Head of Environment and Heritage Service submitted a report on budget monitoring 2011/12, which highlighted the following main issues –

(a)	a deficit of £6,896 had been identified which would require management action to address;
(b)	the main variations had been identified as the following –
	?	employee and catering staff costs
	?	property and equipment
	?	delayed implementation of price increases for parking permits, parking at Cremyll and Dry Walk Car park and the inclusion of the new car park near the Barrow Complex
(c)	there were a number of high rated risks within Mount Edgcumbe’s monitoring which may require further action to address through the Mount Edgcumbe Officers’ Working Group and the Joint Committee which included the following areas –
	?	property;
	?	car parking income;
	?	increases utility costs;
	?	house admission price;
	?	income from commercial catering;
	?	trading operations at Barrow and Cremyll shop;
	?	impact of the weather on special events that take place during the summer months and Christmas;
(d)	action had been taken by the Park management’s team to reduce the budget overspend.

The Co-Chair, Councillor Beer, expressed concerns at the late arrival of the budget monitoring 2011/12 report, which resulted in her having insufficient time to thoroughly read the report.

In response, the Assistant Director for Culture, Sport and Leisure assured the Joint Committee that in future, reports would be despatched in a timely manner.

The Joint Committee agreed to note the report.

13.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Minutes:

Agreed that under Section 100A(4) of the Local Government Act, 1972 the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 Schedule 12A of the Act, as amended by the Freedom of Information Act, 2000.

14.

MOUNT EDGCUMBE PROPERTY OPTIONS (E3)

The Joint Committee will receive a report on Mount Edgcumbe Property Options.

Minutes:

The Director for Community Services, Corporate Support and Assistant Head of Service Waste and Environment submitted a report on Mount Edgcumbe property options.

The Joint Committee agreed to recommend to the Cabinets of each constituent authority that –

(1)

Picklecombe Cottage is released, subject to an acceptable price being received; this is to be agreed by the Joint Chairs, in consultation with the relevant Cabinet Members and the Directors of Finance from each constituent authority;

(2)

the additional land leading to the waterfront, in front of the property, is included to maxmise receipts;

(3)

any capital receipts from Picklecombe Cottage are ring-fenced for investment in to the Park, to generate further revenue savings;

(4)

capital is used to maximise the revenue savings and income generation opportunities in the Park, the exact projects to be decided on the basis of individual business plans and the overall business plan for the park;

(5)

the full business cases are brought to the Joint Committee for consideration, as soon as possible, to ensure the savings required in the 2011/12 financial year can be achieved.