Agenda and minutes

Mount Edgcumbe Joint Committee - Friday 25 November 2011 9.45 am

Venue: BELVEDERE ROOM, BARROW PAWRK COMPLEX, MOUNT EDGCUMBE HOUSE, CREMYLL

Contact: Helen Wright, Democratic Support Officer  Email: helen.wright@plymouth.gov.uk

Items
No. Item

22.

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

There were no declarations of interest made by councillors in accordance with the Code of Conduct.

23.

MINUTES pdf icon PDF 73 KB

To confirm the minutes of the meeting held on 30 September 2011 as a correct record.

Minutes:

Agreed that the minutes of the meeting held on 30 September 2011 are confirmed as a correct record.

24.

CHAIR'S URGENT BUSINESS

To receive reports on business, which in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s urgent business.

25.

REVENUE BUDGET MONITORING 2011/12 pdf icon PDF 46 KB

The Joint Committee will receive a report on revenue budget monitoring 2011/12.

Additional documents:

Minutes:

The Director for Community Services and the Assistant Head of Service, Waste and Environment submitted a report on the revenue budget monitoring 2011/12, which highlighted the following main areas –

 

(a)

a deficit of £7,425 had been identified which would need to be addressed; this represented a decrease of £1,949 since the last monitoring update in September;

 

(b)

there were a number of variations that had been identified which included –

 

 

?

Mount Edgcumbe House

 

 

 

 u

salary costs – a post had been deleted (£3.9lk favourable);

 

 

 

 u

management action had curtailed spending in order to address an operating deficit (£1.2k favourable);

 

 

 

u

income had increased on the forecast due to additional functions being booked (£1.9k favourable);

 

 

?

 Mount Edgcumbe Park

 

 

 

 u

there had been a reduction in overtime (£2k favourable);

 

 

 

 u

the charge for pot holes had been absorbed within current budgets (£4k favourable);

 

 

 ?

Mount Edgcumbe Trading

 

 

 

 u

income had reduced by £6.2k; this had been as a result of VAT not being paid on the hire of the Orangery since 2008/9 (VAT had now been backed);

 

 

 

u

£1.4k had been included in the forecast for events that had not taken place this season;

 

(c)

a number of projections had been identified which had a high risk of change –

 

 

?

Trenninow chalet rent review;

 

?

winter retail trading and stock review;

 

?

the car parking price increase from 19 September 2011; (in the first six weeks the figures had backed up the 50 per cent income increase which had been forecast, although this would be dependent on the weather for the remainder of the financial year);

 

?

catering trading information from the operator.

 

The Joint Committee agreed –

 

(1)

to note the report;

 

(2)

that detailed financial information is provided at future meetings; due to the confidential and commercially sensitive information, this item will be considered under exempt business.

 

26.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) 3 Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

 

Minutes:

Agreed that under Section 100A(4) of the Local Government Act, 1972 the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part I Schedule 12A of the Act, as amended by the Freedom of Information Act, 2000.

27.

UPDATE ON THE BUSINESS PLAN (E3)

The Joint Committee will receive an update on the Business Plan.

Minutes:

The Director for Community Services, Director for Corporate Support and the Assistant Head of Service Waste and Environment submitted an update report on the Mount Edgcumbe business plan.

 

The Co Chairs expressed their concern at receiving this report late. The Park Manager assured the Joint Committee that every effort was made to provide reports in a timely manner, however, in order to provide a comprehensive and meaningful report, it had not been possible to do so on this occasion.

 

 

Agreed that –

 

(1)

the report is noted;

 

(2)

an options report will be submitted to the Joint Committee on 3 February 2012, identifying the role of a consultant, in providing a brief, indicative costs and an understanding of how the costs would be met;

 

(3)

 

the Mount Edgcumbe Officers’ Working Group looks at resources in both constituent authorities which would meet the objectives of the brief and the costs associated with it.