The Secretary of the Joint Committee (Lynn Young) will invite nominations for a new Committee Chair in accordance with the Joint Working Agreement, and a new Chair will be elected from Plymouth City Council’s Committee members.  The new Chair will invite nominations for a new Committee Vice-Chair in accordance with the Joint Working Agreement, and a new Vice-Chair will be elected from Devon County Council’s Committee members.

Agreed that in accordance with the Joint Working Agreement Schedule C clause 4 –

The Chair thanked the former Chair, Councillor Roger Croad, for his work and support for the Partnership (it was agreed to send a ‘thank you’ letter to Councillor Croad).

Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made by members in accordance with the code of conduct.

To sign and confirm as a correct record the minutes of the meeting held on 5 September 2016.

Agreed that the minutes of meeting held on 5 September 2016 are a correct record.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

Members will receive a presentation from Mark Turner (SWDWP Contract Manager) and Martyn Stapleton (SWDWP Assistant Contract Manager) providing a project update summarising the performance of the contract and facility for 2016/17 and its current status,

Mark Turner (SWDWP Contract Manager), Martyn Stapleton (SWDWP Assistant Contract Manager) and Ashleigh Sherrell (SWDWP Project Co-ordinator) provided members with details of the SWDWP annual performance summary and project update.

The highlight of the presentation included –

The key areas of questioning related to –

Mark Turner and Martyn Stapleton will update Members on community interface, communications and educational activities.

Minute 5 refers.

The next meeting is scheduled for 26 July 2018 – unless urgent business requires the convening of an interim meeting – location to be agreed.

The next meeting was scheduled for 26 July 2018 at a venue to be confirmed.  Members were reminded that an extra ordinary meeting of the Partnership could be convened at any time if an urgent issue required scrutiny.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Agreed that, under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedules 12A of the Act, as amended by the Freedom of Information Act 2000.

Members will receive a presentation from Mark Turner summarising the Contract’s commercial issues and performance for 2016/17 and the Partnership’s budget forecast and allocations for 2017/18.

Mark Turner (SWDWP Contract Manager) and Martyn Stapleton (SWDWP Assistant Contract Manager) provided an update on the contract commercial performance summary and SWDWP accounts.

The Chair advised that this would be the last meeting that Mark Turner (SWDWP Contract Manager) would be attending, as he was leaving the authority.   The Chair took this opportunity, on behalf of the partnership, to thank Mark for this hard work, commitment and support and wished him well in his new role.