Agenda and minutes
Venue: Warspite Room, Council House. View directions
Contact: Ross Johnston, Democratic Support Officer Email: ross.johnston@plymouth.gov.uk
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TO NOTE THE CHAIR AND VICE CHAIR The panel will note the appointment of the Chair and Vice Chair for the municipal year 2011/12. Minutes: The panel noted the appointment of the Chair and Vice Chair as agreed at the Annual General Meeting held on 20 May 2011. |
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Election of Vice-Chair Agreed that Councillor Stark is appointed as Vice Chair of the Panel for this meeting. |
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Welcome The Chair welcomed the newly elected councillors and newly appointed members to the first meeting of the Support Services Overview and Scrutiny Panel. |
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DECLARATIONS OF INTEREST Members will be asked to make declarations of interest in respect of items on this agenda. Minutes: The following declaration of interest was made in accordance with the code of conduct in relation to items under discussion at this meeting –
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APPOINTMENT OF CO-OPTED REPRESENTATIVES The panel will consider the appointment of co-opted representatives and/or confirm existing co-opted representatives. Minutes: The panel agreed to confirm Janet Isaac as co-opted representative to the panel for the municipal year 2011-2012. |
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To confirm the minutes of the previous meeting held on 10 March 2011. Minutes: Agreed that the minutes of the meeting held on 10 March 2011 are confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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The panel will note its Terms of Reference. Minutes: Members reviewed the terms of reference and agreed that they are noted subject to the following amendments –
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VALUE FOR MONEY (VFM) UPDATE The panel will receive a VFM quarterly update on the ethos of VFM across the council. Minutes: Paul Chapman, the Head of Value for Money (VFM) and Efficiencies, provided the Panel with a VFM Quarterly Update. Councillors were informed that –
In response to questions raised it was reported that –
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CORPORATE SUPPORT DEPARTMENTAL OVERVIEW The Director for Corporate Support will provide an update to the panel showing the structure of Corporate Support as well as highlighting future projects and plans. Minutes: Councillor Steven Ricketts, Cabinet Member for Transformation, Performance and Governance, Councillor Richard Ball, Cabinet Member for Customer Services, Councillor Ian Bowyer, Cabinet Member for Finance, Property and People, Adam Broome, Director for Corporate Support, Neville Cannon, Assistant Director for ICT and Mark Grimley, Assistant Director for Human Resources and Organisational Development presented an overview of the Corporate Support Directorate.
The panel was informed that –
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UPDATE ON CORPORATE PROPERTY - CORPORATE ACCOMMODATION STRATEGY PDF 67 KB The Head of Capital and Assets will provide an update on Corporate Property. Minutes: Chris Trevitt, Head of Capital and Assets presented a report on the Corporate Accommodation Strategy and informed councillors that –
A Gantt chart was circulated to members illustrating the schedule of the Accommodation Strategy. Following questions from members it was reported that –
Agreed that –
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FINANCE AND PERFORMANCE REPORT (FOURTH QUARTER) PDF 497 KB To receive the Finance and Performance report (Fourth Quarter). Minutes: The Joint Finance and Performance Report was noted. |
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DRAFT WORK PROGRAMME 2011/2012 PDF 55 KB To receive the panel’s draft work programme for 2011/2012. Minutes: The panel noted the previous work programme for 2010-2011 and agreed to recommend to the Overview and Scrutiny Management Board the following items for inclusion for 2011-2012 Support Services OSP work programme:
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TRACKING RESOLUTIONS AND FEEDBACK FROM OVERVIEW AND SCRUTINY MANAGEMENT BOARD PDF 46 KB To receive a copy of the panel’s tracking resolutions and any feedback from the Overview and Scrutiny Management Board on issues which concern this panel. Minutes: The panel noted their tracking resolutions and were informed that there was no feedback from the Overview and Scrutiny Management Board. |
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FUTURE DATES AND TIMES OF MEETINGS The panel is asked to note the dates of future meetings for the municipal year 2011/12. All meetings will commence at 10am –
Minutes: The panel noted the dates and times of its future meetings, as follows –
Thursday 21 July 2011 Thursday 15 September 2011 Thursday 27 October 2011 (provisional) Wednesday 23 November 2011 Thursday 19 January 2012 Thursday 15 March 2012 |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph(s) of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |