Agenda and minutes
Venue: BELVEDERE ROOM, BARROW PARK, CENTRE, MOUNT EDGCUMBE, CREMYLL
Contact: Helen Wright, Democratic Support Officer Email: helen.wright@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest made by Members in accordance with the code of conduct. |
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To confirm the minutes of the meeting held on 4 December 2009 as a correct record. Minutes: Resolved that the minutes of the meeting held on 4 December 2009 were confirmed as a correct record, subject to the following amendments –
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CHAIR'S URGENT BUSINESS To receive reports on business, which in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: With the permission of the Chair, the Senior Commercial Investment Surveyor advised that a property matter had arisen since the last meeting of the Joint Committee on 4 December 2009. Due to the confidential nature of this matter it would need to be considered under exempt business.
Resolved that this matter is considered under exempt business.
(In accordance with Section 100(B)(4)(b) of the Local Government Act, 1972, the Chair brought forward the above item for urgent consideration because of the need for a Member decision).
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REVENUE/CAPITAL MONITORING 2009/10 AND DRAFT BUDGET 2010/11 PDF 34 KB The Joint Committee will receive a report on the Revenue/Capital Monitoring 2009/10 and Draft Budget 2010/11. Additional documents: Minutes: The Director for Community Services and the Director for Corporate Support submitted a report on the revenue/capital monitoring 2009/10 and draft budget 2010/11, which outlined the following main issues –
The following responses were provided to questions raised by the Joint Committee –
Resolved that the Joint Committee –
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AMENDED ACQUISITION AND DISPOSALS POLICY PDF 19 KB The Joint Committee will receive a report on the Amended Acquisition and Disposals Policy. Additional documents: Minutes: The Director for Community Services submitted a report together with the policy on the amended acquisition and disposal policy.
The report outlined –
Following a question raised by the Joint Committee, it was advised that the Mount Edgcumbe collection was insured under the Plymouth Museums policy. A robust 24 hours alarmed security system had been installed and staff were on all year round.
Resolved that the amended acquisition and disposal policy is approved. |
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PROGRESS REPORT 2009/10 PDF 81 KB The Joint Committee will receive a Progress Report 2009/10. Minutes: The Director for Community Services submitted a report on the park’s progress in 2009/10, which outlined the following main issues –
The following responses were provided to questions raised by the Joint Committee –
Resolved that the report is noted.
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OPERATIONAL ACTION PLAN 2010/2011 AND RISK MANAGEMENT PDF 109 KB The Joint Committee will receive a report on the Operational Action Plan 2010/2011 and Risk Management. Minutes: The Director for Community Services submitted the Operational Action Plan 2010/11 and the Risk Register for the Country Park, which outlined –
The Joint Committee was advised that the high risks relating to health and safety, and public and degradation of historic, chattels and documents were comparable to other institutions.
Resolved that the operational action plan for 2010/11 is approved and note the risk management strategy that supports it. |
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GOVERNANCE ARRANGEMENTS The Joint Committee will receive a report on the Governance Arrangements together with the Constitution and Terms of Reference. Minutes: The Assistant Director for Culture, Sport and Leisure advised that this item had been deferred to allow sufficient time to determine the Governance arrangements together with the revised constitution and terms of reference. |
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QUESTIONS FROM MEMBERS OF THE PUBLIC The Joint Committee and officers will respond to questions from members of the public. Any questions not answered shall be the subject of a written response within five working days. Minutes: There were no questions from members of the public. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.
Minutes: Resolved that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
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COMMERCIAL BUSINESS PLANNING The Joint Committee will receive the Commercial Business Planning. Minutes: The Director for Community Services submitted a report on commercial business planning. The Joint Committee also received a presentation.
Resolved that –
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PROPERTY MATTERS Minutes: The Director for Development and Regeneration submitted a report outlining a property matter within the park which had arisen since the last report to the Joint Committee on 4 December 2009.
Resolved that a five year lease extension for Chalet 62 is approved.
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