Agenda and minutes
Venue: COUNCIL HOUSE, PLYMOUTH (next to the Civic Centre)
Contact: Nicola Kirby, Senior Democratic Support Officer (Cabinet) Email: nicola.kirby@plymouth.gov.uk
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To approve and sign as a correct record the minutes of the ordinary meeting held on 16 April and the Annual Meeting held 18 May 2012. Additional documents: Minutes: Agreed that the minutes of the Ordinary Meeting of the City Council held on 16 April 2012 and the Annual General Meeting held on 18 May 2012 are confirmed as a correct record. |
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DECLARATIONS OF INTEREST Councillors will be asked to make declarations of interest in respect of items on this agenda. Minutes: The following declarations of interest were made in accordance with the code of conduct in relation to items under consideration at the meeting –
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APPOINTMENTS TO COMMITTEES, OUTSIDE BODIES ETC PDF 39 KB The Director for Corporate Services will submit a schedule of vacancies on committees, outside bodies etc and of changes to committees that have been made.
Minutes: The report of the Director for Corporate Services was submitted on current vacancies on committees, outside bodies etc. and changes to committees that have been made.
Agreed that the following changes notified to the Assistant Director for Democracy and Governance are noted –
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ANNOUNCEMENTS |
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Welcome to New Councillors (a) To receive announcements from the Lord Mayor, Chief Executive, Director for Corporate Services or Assistant Director of Democracy and Governance;
(b) To receive announcements from the Leader, Cabinet Members or Committee Chairs. Minutes: The Lord Mayor welcomed the eight new Members of the City Council, elected on 3 May 2012, to their first meeting of the Council. |
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The Late Former Lord Mayor and Alderman Peter. N. Wood Minutes: The Lord Mayor informed Councillors of the death of a former Councillor, Lord Mayor and Alderman Peter Wood.
Council stood for one minute in silence as a mark of respect. |
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MJ Award for 'redefining quality in adult services' Minutes: The Lord Mayor congratulated Adult Social Care staff on winning the ‘redefining quality in adult social care’ and the MJ Awards on 21 June 2012. Councillors were informed that the judges had been particularly impressed with the vision, scale and ambition of the programme to transform the service and improve people’s lives. |
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MJ achievement award - legal services Minutes: The Lord Mayor congratulated Legal Services who were commended by the Judges on the MJ Awards Panel. The award recognised and rewarded Plymouth City Council’s Legal Services Department which demonstrated exceptional value for money for the Council in delivering a series of great contributions which made a long lasting and real difference to people, the local economy, the law and the legal profession. |
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MJ achievement award - workforce transformation Minutes: The Lord Mayor congratulated the Human Resources and Organisations Development department who were commended by the Judges on the MJ Awards Panel. The award commended their approach to transform the workforce in response to the budget reductions the Council is facing. |
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Armed Forces Minutes: The Lord Mayor announced that the Armed Forces Week celebrations had begun in style earlier that day. The Armed Forces Day national event would take place in Plymouth on Saturday 30 June in the presence of His Royal Highness The Earl of Wessex.
The site, on the Hoe would open at 9.30am and an exciting programme of events had been planned culminating in an aerial display from 5pm - the day will be closed by the Red Arrows. |
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Welcome to Interim Chief Executive Minutes: The Leader welcomed Bob Coomber, Interim Chief Executive to Plymouth City Council and updated Councillors on the recruitment process for the post of Chief Executive. Councillors were advised that there had been a strong field of applicants for the post and that interviews would take place on 10 July 2012. |
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Statement about the Councils New Objectives Minutes: The Leader updated Councillors, following the change of administration at the last election, on the plan for the Council’s future. He advised Councillors that the new administration was committed to -
The Leader assured Councillors that the vision for the City remained the vision for the Council. |
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Corporate Parenting Week Minutes: Councillor Williams advised Councillors that this week was ‘Corporate Parenting Week’ and encouraged all Councillors to attend the Corporate Parent training as well as the information event which would take place in the Guildhall on 27 June 2012. |
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QUESTIONS BY THE PUBLIC To receive questions from and provide answers to the public in relation to matters which, in the opinion of the Lord Mayor, are about something the Council is responsible for or something that directly affects people in the city, in accordance with Part B, paragraph 11 of the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Corporate Services Department, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five complete working days before the meeting. Minutes: One question had been received from a member of the public in relation to a matter which in the opinion of the Lord Mayor, was relevant to the business of the meeting, in accordance with paragraph 10 of the Constitution
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Medium Term Financial Strategy 2012 - 2016 PDF 55 KB Cabinet Member: Councillor Lowry
The City Council will be asked to consider the Cabinet recommendations. Minute 14 (of the Cabinet meeting held on 12 June 2012) and the report of the Corporate Management Team on the Council’s Medium Term Financial Strategy will be submitted. Additional documents: Minutes: Councillor Lowry (Cabinet Member for Finance) submitted the Medium Term Financial Strategy 2012-2016 and recommended its adoption to Council (Cabinet minute 14, referred).
The motion was seconded by Councillor Evans.
Agreed to adopt the Medium Term Financial Strategy 2012-2016 |
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Local Development Framework: Submission of Derriford and Seaton Area Action Plan PDF 55 KB Cabinet Member: Councillor Vincent
The City Council will be asked to consider the Cabinet recommendations. Minute 6 (of the Cabinet meeting held on 12 June 2012) and the report of the Director for Place on the Local Development Framework: Derriford and Seaton Area Action Plan will be submitted. Additional documents: Minutes: Councillor Vincent (Cabinet Member for Environment) submitted the report on the Derriford and Seaton Area Action Plan and recommended its adoption to Council.
Councillor Evans seconded the motion.
Following a request by 10 Members for a recorded vote, there voted –
For the motion (29)
Councillors Mrs Aspinall, Bowie, Casey, Coker, Damarell, Philippa Davey, Evans, Fox, Gordon, Haydon, Jarvis, Lowry, McDonald, Murphy, Nelder, Parker, Penberthy, Rennie, Singh, John Smith, Peter Smith, Stevens, Jon Taylor, Kate Taylor, Tuffin, Tuohy, Vincent, Wheeler, Williams.
Against the motion (0)
Abstentions(24)
Councillors Ball, Beer, Bowyer, Mrs Bowyer, Browne, Churchill, Darcy, Mrs Dolan, Foster, Mrs Foster, Fry, James, Jordan, Martin Leaves, Mike Leaves, Sam Leaves, Monahan, Nicholson, Mrs Nicholson, Mrs Pengelly, Ricketts, Dr Salter, Stark, Wigens.
Not voting (1)
The Lord Mayor
Agreed to –
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Capital Investment Delivery for University Technical College PDF 55 KB Cabinet Member: Councillor Evans
The City Council will be asked to consider the Cabinet recommendations. Minute 12 (of the Cabinet meeting held on 12 June 2012) and the report of the Director for Place on the Capital Investment Delivery for University Technical College will be submitted. Additional documents: Minutes: Councillor Evans submitted a report on Capital Investment Delivery for University Technical College (UTC) and recommended its adoption to Council (Cabinet minute 12 referred).
Councillor Sam Leaves seconded the motion.
During the debate, Councillor Sam Leaves thanked Bronwen Lacey, former Director for Children’s Services for her work on the project.
Agreed that a sum of £7.9 million be placed into the capital programme for the delivery of the University Technical College on the former Parkside School Site. |
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Cabinet Member: Councillor Penberthy
The City Council will be asked to consider the Cabinet recommendations. Minute 7 (of the Cabinet meeting held on 12 June 2012) and the report of the Director for People on a Community Covenant will be submitted. Additional documents:
Minutes: Councillor Penberthy (Cabinet Member for Co-operatives and Community Development) submitted a report on Community Covenant and recommended its adoption to Council. (Cabinet minute 7 referred).
Agreed unanimously to sign the Community Covenant contained within the report. |
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MOTIONS ON NOTICE To consider motions from councillors in accordance with Part B, paragraph 14 of the Constitution. Minutes: There were no motions on notice. |
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POLICE AND CRIME PANEL PDF 86 KB The Director for People will submit a report recommending the council to agree to establish a Police and Crime Panel. Additional documents: Minutes: Councillor Penberthy (Cabinet Member for Co-operatives and Community Development) presented the report of the Director for People and recommended the establishment of a Police and Crime Panel to Council.
During the debate, Councillor Mrs Pengelly asked Councillor Penberthy whether or not an agreement on the constitution of the panel had been reached with Torbay Council since the report had been written. Councillor Penberthy advised that, to date, the situation remained unresolved. A rep from The Local Government Association would be present at the first meeting and would provide advice on reaching a resolution.
The motion was seconded by Councillor Evans
Agreed –
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CONSTITUTIONAL CHANGES The Assistant Director for Democracy and Governance will submit a report on the City Council Constitution changes. |
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Web casting and use of mobile phones and electronic communication devices PDF 70 KB Minutes: Councillor Smith (Deputy Leader) presented the report of the Assistant Director for Democracy and Governance on webcasting and the use of mobile phones and electronic communication devices and recommended its adoption.
Councillor Williams seconded the motion.
During the debate Councillor Martin Leaves proposed an amendment to the recommendations as follows –
Remove full stop at end of sentence and add following ‘but also to include a replacement of the sound system in the Council Chamber and the installation of an adequate sound system in all Committee rooms’.
Add a third recommendation – 3) that scrutiny is given the opportunity to scrutinise the proposals brought forward before any firm decision is taken regarding recommendations 1 and 2 above.
Councillor Monahan seconded the amendment.
Following a request by 10 Members for a recorded vote on the amendment, there voted –
For the motion (24)
Councillors Ball, Beer, Bowyer, Mrs Bowyer, Browne, Churchill, Darcy, Mrs Dolan, Foster, Mrs Foster, Fry, James, Jordan, Martin Leaves, Mike Leaves, Sam Leaves, Monahan, Nicholson, Mrs Nicholson, Mrs Pengelly, Ricketts, Dr Salter, Stark, Wigens.
Against the motion (29)
Councillors Mrs Aspinall, Bowie, Casey, Coker, Damarell, Philippa Davey, Evans, Fox, Gordon, Haydon, Jarvis, Lowry, McDonald, Murphy, Nelder, Parker, Penberthy, Rennie, Singh, John Smith, Peter Smith, Stevens, Jon Taylor, Kate Taylor, Tuffin, Tuohy, Vincent, Wheeler, Williams.
Abstentions (0)
Not voting (1)
The Lord Mayor
The amendment was declared lost.
The original proposal was then put to the vote.
Agreed –
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Increasing opportunities for local suppliers PDF 33 KB Minutes: Councillor Lowry (Cabinet Member for Finance) presented the report of the Assistant Director for Democracy and Governance on increasing opportunities for local suppliers and recommended the proposal contained within the report to Council.
Councillor McDonald seconded the motion.
During the debate Councillor Mike Leaves made a request that the tendering process should be reviewed. Councillor Lowry assured Councillor Mike Leaves that his request would be given consideration.
Agreed to widen access for local suppliers to its low value/low risk contracts by increasing the contract value to £100,000 and requiring two written quotations from a local supplier, rather than one. The Contract Standing Order 17.1 would therefore be amended a set out in the report.
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Constitutional changes relating to Standards PDF 188 KB Minutes: The Assistant Director for Democracy and Governance presented the report on constitutional changes relating to Standards and Councillor Evans proposed the recommendations contained within the report to Council.
Councillor Smith seconded the motion.
Agreed that in respect of the Council standards regime, pending the creation of a locally created scheme -
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The Leader's Scheme of Delegation for Executive Functions PDF 32 KB Additional documents: Minutes: The Leaders Scheme of Delegation for Executive Functions was noted.
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QUESTIONS BY COUNCILLORS Questions to the Leader, Cabinet Members and Committee Chairs covering aspects for their areas of responsibility or concern by councillors in accordance with Part B, paragraph 12 of the Constitution. Minutes: In accordance with Part B, paragraph 12 of the Constitution, the following questions were asked of the Leader, Cabinet members and Committee Chairs covering aspects for their area of responsibility –
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business.
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